Working with design cards (file-explorer behavior)

This article explains how to select, open, and act on design cards in Studio — from single- and multi-select to right-click menus, color flags, and adjusting how large the thumbnails appear.

How selection works (file-explorer behavior)

Studio's design grid behaves like a file explorer. Each card is one design:

Single-click — selects the card and shows it as the active item. Any previous selection is cleared.
Double-click — opens the design in the editor.
Shift-click — extends the selection from the last-clicked card to the one you shift-click, selecting everything in between (range selection).
Cmd-click (Mac) / Ctrl-click (Windows/Linux) — toggles a single card into or out of an existing selection without clearing other selected cards.
Escape — clears the current selection.

Range and additive selection work across both design cards and subfolder cards in the same grid. Once you have multiple cards selected, any menu action applies to all of them.

Studio grid showing several design cards with one selected (highlighted border) and another being shift-clicked

Opening a design

Double-click any card to open that design in the editor. You can also right-click the card and choose Open from the context menu — useful when you want to verify the action before navigating away.

If a teammate is currently editing the same design, a pulsing green indicator appears on the card reading "[Name] is editing." Opening the design while someone else is in it is allowed, but you may overwrite each other's unsaved changes, so coordinate first.

Right-click menu and the three-dot (⋯) button

Every card offers two ways to reach the same set of actions:

Right-click anywhere on the card — opens the context menu immediately.
Three-dot button (⋯) — appears in the top-right corner of the card on hover. Click it to open the same menu as a dropdown.

Actions available on a single design card:

Rename — edit the design's name in place.
Duplicate — creates a copy of the design in the same folder, including its current photos and text. The copy appears immediately in the grid.
Change template… — moves the design onto a different template — any size or orientation — while keeping your photos and dynamic text. Only the page count has to match.
Move to folder… — opens a folder picker so you can move the design to any folder or subfolder.
Download — opens a submenu with High-res (print quality) and Low-res preview (instant). See Downloading from the grid below.
Set color flag — assigns one of six flag colors (Red, Orange, Yellow, Green, Blue, Purple) or clears the flag. See Color flags below.
Mark as completed / Mark incomplete — toggles the design's completion status. Designs marked complete also display a green checkmark icon and their name turns green.
Delete — permanently removes the design after confirmation.

Right-click context menu on a design card showing Rename, Duplicate, Change template, Move to folder, Download, Set color flag, Mark as completed, and Delete

Multi-select and bulk actions

Select two or more cards using Shift-click or Cmd/Ctrl-click, then right-click (or use the three-dot button on any selected card) to act on all of them at once. The multi-select menu includes:

Move to folder… — moves every selected design to the chosen folder.
Set color flag — applies the same flag color to all selected designs.
Mark all as completed — marks every selected design complete in one step.
Change template… — moves every selected design onto a different template — any size or orientation — while keeping each design's photos and dynamic text. Only the page count has to match.
Bulk edit text… — opens the Bulk edit text dialog so you can change dynamic text across all the selected designs in one pass. Available when two or more designs (and no folders) are selected. See Bulk edit text across many designs.
Download — opens a submenu with High-res and Low-res preview for every selected design. See Downloading from the grid below.
Delete N items — deletes all selected designs after confirmation. The count in the label shows how many will be removed.

Bulk actions complete in a single operation so you don't have to repeat the action card-by-card.

⚠️ REVIEWER: verify placement of Bulk edit text…. In the shipped Studio menus it appears only on the multi-select menu (enabled at two or more selected designs, no folders) — it is not present on the single-design card menu, so this article documents it there only.

Downloading from the grid

The Download entry appears on both the single-card menu and the multi-select menu, and opens a submenu with two choices:

High-res — produces a fresh full-resolution render at print quality. For one design the sublabel reads print quality; for a multi-selection it reads N renders · zip. New renders take roughly 15–20 seconds each, and a high-res download counts as a render.
Low-res preview — reuses the design's existing thumbnail, so it is instant and never costs a render. For one design the sublabel reads instant; for a multi-selection it reads zip · instant. A design that has never been saved has no thumbnail yet, so there is nothing to download until you open and save it.

Downloading a single design gives you one file. Downloading a multi-selection always arrives as a single zip, named after the folder you are in. In a multi-selection the Download submenu is only available when the selection contains designs and no folders.

A high-res download marks the design complete automatically, the same way sending it to a destination does. A low-res preview download does not — it never touches the render pipeline.

Color flags

Color flags are a free-form triage tool — you decide what each color means for your workflow (priority, status, assigned photographer, etc.). There are six colors to choose from: Red, Orange, Yellow, Green, Blue, and Purple.

To set a flag, right-click the card (or use the three-dot menu) and choose Set color flag, then pick a color. Choose None from the submenu to clear the flag. A colored dot appears on the card to show the flag at a glance.

Flags double as a filter. Click the Filter button in the toolbar above the grid, then click one or more colors under Show flag to limit the grid to only designs with those flags. You can also include unflagged designs in a filtered view using the dashed circle in the flag picker. The filter persists while you stay in the folder and resets when you clear it or click Clear all.

Completing designs

Each card has a circle icon in its name row. Click it to mark the design complete; it turns into a filled green checkmark and the name turns green. Click it again to mark it incomplete.

Designs are also marked complete automatically when you send them to a destination via Send To, and when you take a high-res download.

Folders show a completion rollup — for example, "12 / 20" — so you can track progress across a batch without opening every folder. Use the Hide completed toggle in the Filter popover to remove finished designs from the grid and focus on what's left.

The "Send failed" badge

If a design's last send to your organization's webhook destination didn't land, the card shows a red Send failed badge — a warning triangle plus the words. It sits at the foot of the thumbnail in grid view and next to the design's name in list view, so a failure is visible from the grid instead of only in a log.

Hover the badge to see why: the tooltip reads Last send failed: [reason], using the reason the destination gave back.

Click the badge to open History → Deliveries, already filtered to that one design. From there you get the full reason and a Retry button on the row, so a re-send is one click away. If a whole shoot failed at once, the page also offers a Retry N failed sends button that retries everything listed. To widen the view back out, click Showing one design — show all at the top of the panel.

The badge clears itself once a send for that design succeeds — whether that's a retry from the delivery log or the next successful Send To.

To sweep up everything that needs attention, open the Filter popover above the grid and turn on Only failed sends. The grid then shows just the designs carrying a badge.

Two things worth knowing:

The badge reflects your organization's webhook destination. Other destinations report their results in their own places; the Deliveries tab logs webhook sends.
A Send To step that fails inside a flow lights the same badge, and it reports the destination's actual reason rather than a bare status code — so you can usually tell what to fix without opening anything else.

Adjusting thumbnail size

When the grid is in grid view (as opposed to list view), a small slider appears in the toolbar — it is labeled Thumbnail size. Drag it left for smaller, denser thumbnails that let you scan more designs at once, or right for larger thumbnails that show more detail. The setting persists between sessions.

To switch between grid view and list view, use the Grid view and List view toggle buttons at the right end of the toolbar. The thumbnail size slider only appears in grid view.

Searching and sorting the grid

Press Ctrl+F (Windows/Linux) or Cmd+F (Mac) to open the search bar above the grid. Type to filter the current folder by design name. Press Escape to clear the search and close the bar.

To sort the grid, click the sort button in the toolbar and choose one of: Name (A–Z), Name (Z–A), Newest first, Oldest first, or Recently updated. The sort applies to the current folder only and persists between sessions.