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Setting up Print Locations (owner/admin)

Customer Champion
Updated

This tutorial walks owners and admins through creating and managing Print Locations — named printer stations that route GFITpro Auto Print jobs to the right physical printer, no matter who is sending.

Who can do this: organization owners and admins. Members see Print Locations in Settings but cannot create, edit, reorder, or delete them. Members do pick their own active location from the same page.

Before you start

Print Locations is available to organizations with a GFcrew/GFITpro connection. Your organization also needs at least one preset that includes a GFITpro Auto Print destination — Print Locations only affect where those prints land. If your organization uses only Dropbox or Webhook destinations, you can skip this page.

Navigate to Print Locations

  1. In the top navigation, open Settings.
  2. In the left sidebar, under Organization, click Print Locations.

The page has two sections: This computer (where you set your own active location for the current browser) and the Print Locations card where admins manage the full list.

Settings → Print Locations page showing the location list and the This computer section

Create a location

  1. Click New in the Print Locations card.
  2. In the Name field, enter a descriptive name for the station — for example, CS Office or Gym Printer.
  3. In the Routing code field, enter a short, memorable code — for example, CSOFFICE. This is the identifier GFITpro uses behind the scenes; your operators won't type it in — in GFITpro they pick this location by its name (see below).
    • The routing code must be unique within your organization.
    • The routing code cannot be changed after you save. Choose it carefully — it's what GFITpro uses to claim this location's prints, so changing it would break routing for that station.
  4. (Optional) In the Destination code field, enter a secondary filter such as a bay or station identifier. Leave blank if you do not need sub-routing.
  5. Click Create.

The new location appears in the list, enabled by default.

New print location dialog with Name, Routing code, and optional Destination code fields

How operators pick this location in GFITpro

Your operators don't enter the routing code anywhere. GFITpro pulls your organization's locations automatically and shows them by name in its location picker — the operator at each station simply selects the matching location from the list. See Pointing GFITpro at a Print Location for the GFITpro-side steps.

The routing code stays available in Settings in case you ever need it for a custom integration. To copy it:

  • In the location list, click the routing-code chip directly on the row — a "Routing code copied" confirmation appears.
  • Or open the location's edit dialog and click the copy button next to the displayed code.

Enable or disable a location

Each location row has an Enabled toggle. Turning it off hides the location from the member picker and stops Templified from routing prints to it — useful if a printer is out of service. The routing code and settings are preserved; re-enable it when the printer is back.

Disabled locations show a Disabled badge in the list.

Reorder locations

Locations appear in the member picker in the order they are listed in Settings. To reorder, grab the drag handle on the left edge of a row and drag it up or down the list. Put the most-used station at the top.

Edit a location

Click the pencil icon on any row to open the edit dialog. You can change the Name and Destination code. The Routing code is locked after creation and shown as read-only text — copy it from here if needed.

Delete a location

Click the trash icon on a row and confirm the prompt. Deleting a location removes it from the member picker immediately. If members had it selected in their browser, their next print will fall back to the design's event code until they pick a new location.

How members pick their location

Operators do not need admin rights to pick which location they are printing from. Any member goes to Settings → Print Locations, finds the This computer section at the top of the page, and clicks the location picker. The choice is stored in the browser — it persists across logins on the same machine.

If the member checks Keep this location until I change it, the selection is locked until they actively change it. Without that option checked, the selection may lapse after a period of inactivity.

When a member sends a design to a GFITpro Auto Print preset, the print job routes to whichever location they have active in their browser. If no location is selected, the job falls back to the design's event code, so an un-repointed GFITpro station continues to work.

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